Procedures and policies regarding student attendance

If a student is absent

  • The parent/guardian MUST call the Attendance Line, 703-988-8181, a 24-hour phone line as soon as it is determined that the student will not be attending school, and no later than 10:00 am on the day of the absence. A call to the Attendance Line MUST be made for EACH DAY OF THE ABSENCE or the absence(s) will be considered unexcused.

  • Reasons for excused absences are: illness, death in the family, doctor/dental appointment, religious holiday, or an approved pre-arranged absence.

  • Parents/Guardians will be notified by the FCPS Automated Call-Out System if a student is absent from class. For Middle Schools, a call-out and an email (if an address is in the system) will be generated daily at 7:00 p.m. to notify you of any absences for the day.

If a student is tardy:

  • The parent/guardian MUST provide a signed note for the student to bring to school or call the Attendance Line at 703-988-8181 stating the reason for the tardiness. Notes may be verified by the Attendance Secretary.

  • The student must report to the Main Office upon arriving at school and sign in with the Attendance Secretary to receive a tardy pass to enter a class.

  • “Unexcused” tardy reasons include: overslept, missed the bus, transportation issues, traffic, and car problems.

If a student needs to leave school early

  • The student MUST bring a signed note from the parent/guardian to the Attendance Secretary upon arriving at school. The note must state the reason for the early dismissal, the time for the dismissal, a telephone number for verification, and who will be checking the student out of school. This procedure helps us by not interrupting instruction to call the student to the office upon your arrival.

  • Phone calls from parents/guardians WILL NOT be accepted for early dismissals. In emergency situations, faxing an early dismissal note to the Attendance Secretary will be permitted.

  • The parent/guardian MUST come to the Main Office, sign out the student with the Attendance Secretary, and produce photo identification before the student may leave school grounds. NO EXCEPTIONS WILL BE MADE with regard to early dismissal procedures of students.

If the student needs a prearranged absence

  • The parent/guardian may request a Prearranged Absence for a student if it is determined that the student will be absent for several days, in the future, for a specific reason.

  • The parent/guardian MUST provide a signed note, at least one week prior to the first day of the absence, stating the days the student will be absent from school and the reason for the absence.

  • The student will bring the signed note from the parent/guardian to the Attendance Secretary and the student will be given a Prearranged Absence form to present to each of his/her teachers for signature, and the student’s Administrator will review the request before the absence period begins.

  • The student is responsible for all work that is assigned during the absence period, and the Prearranged Absence form is to be signed by the parent/guardian and returned to the Attendance Secretary on the first day back to school.

Check out the Attendance: When Should I Send My Child to School? Page for more information and suggestions.